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TERMS AND CONDITIONS
1. USE OF SPACE
- LIABILITY - The Exhibitor is entirely responsible
for the space leased and shall not injure, mar or deface the premises
and the Exhibitor shall not drive nor permit to be driven any nails,
hooks; tacks or screws in any part of any building. Furthermore, Exhibitor
shall not affix to the walls or windows of building any advertisement,
signs, etc. or use Scotch tape, masking tape or any other adhesive
type material on painted surfaces. The Exhibitor agrees to reimburse
the facility, and/or decorator for any loss or damage to the premises
or equipment occurring in the space leased to the Exhibitor. Show management
and their sponsors shall not be liable to perform its obligations under
this contract as a result of strikes riots or acts of God, or any other
cause beyond its control.
- AISLES - The aisles, passageways and overhead
spaces remain strictly under the control of the Management, and no
signs, decorations,banners, advertising matter or special exhibits
will be permitted in there except by special written permission of
the Management. ALL exhibits and their personnel must remain within
the confines of their own spaces and no exhibitor will be permitted
to erect signs or display products in such a manner as to obstruct
the view, occasion injury or disadvantageously affect the display of
the other Exhibitors.
No interference with the light or space of another Exhibitor will be
permitted.
- SPACE - The space contracted for is to be used solely for the Exhibitor
whose name appears on the Contract and it is agreed that Exhibitor
will not sublet or assign any portion of same without the verbal consent
of the Management. In the event Exhibitor fails to occupy or use his
space or to have his exhibit completed and in place by the opening
of the show, he shall forfeit his right to the space, all prepaid rents,
and upon demand pay any rental balance owing the Management.
- All DEMONSTRATIONS as promotional activities must be continued within
the limits of the purchased space. Noise resulting there from must
not interfere with the other Exhibitors.
- RESTRICTIONS - The Management reserves the right to restrict or
remove exhibits, without refund, that may have been falsely entered,
or may be deemed by the Management unsuitable or objectionable. This
restriction applies to noise, PA systems, persons, animals, birds,
things, conduct, printed matter, or anything of a character that might
be objectionable to the show or the Management.
- OFFENDERS will be asked to leave the area if any of the above are
violated and, as an exhibitor offender no refund will be given.
2. RULES FOR EXHIBITS
- All BOOTHS and decorations MUST
concur with the facility regulations, city ordinances and local fire
codes. Any violations may result in the removal of any materials found
to be in violation. Materials for booth decoration and construction
must be fire retardant. Contact the show Management if at all in doubt..
- INSTALLATIONS - Any special carpentry, wiring, electrical or other
work, gas, steam, and water or drainage connection shall be installed
at Exhibitor's expense.
- LICENSES - Any and all City, Municipal, State
or Federal licenses, inspections or permits as required by law of any
Exhibitor in the installation or operation of his display shall be
obtained by the Exhibitor at his own expense prior to the opening of
the show.
- RIGHTS OF MANAGEMENT IN EVENT EXHIBITION IS NOT HELD – Management
shall not be liable for any damage or expense incurred by Exhibitors
in the event the show is delayed, interrupted or not held as scheduled;
and if for any reason beyond the control of the Management the Show
is not held, Management may retain so much of the amount paid by Exhibitors
as is necessary to defray expenses already incurred by the Management
- TERMS
AND CONDITIONS - This Contract contains all the terms and conditions
agreed on by the parties hereto, and no other agreements, oral or otherwise
regarding the subject matter of this contract, shall be deemed to exist
or to bind any of the parties hereto.
- SECURITY FOR RENTAL - Failure
on the part of the Exhibitor to pay the rental as specified under the
contract shall entitle Management to seize all merchandise, materials,
and exhibits displayed by the exhibitor at the within described show
and to retain the same as security for any unpaid rental amount owing
hereunder. Upon the exp-ration of seven days alter such seizure, Management
shall have the right to dispose of same without notice to the Exhibitor
in such manner as Management, in its absolute discretion, deems appropriate,
whether by public or private sale in the manner deter-mined solely
at Management's discretion, and without any obligation on the part
of Management to effect any manner or publication respecting the date
or any details or information as to when or how such sale is to be
carried out.
- AMENDMENTS - Exhibitor agrees to abide by decisions of
the Management concerning all matters pertaining to the administration
and success of the Show which are not specifically stated.
- ATTORNEY FEES - In the event suit or action is brought by any party
under this agreement to enforce any of its terms, it is agreed that
the prevailing party shall be entitled to a reasonable attorney fee
to be fixed by the trial and appellate courts.
3. SECURITY
We wish to
provide the tightest security possible for the protection of your exhibit
properties. However, neither Northern Alaska Aviation Symposium, the
facility, management, nor our insurance company is financially liable
for the losses or "mysterious disappearance" of any
kind. We recommend all exhibitors contact their insurance agents to
confirm proper coverage of exhibit materials. (Please read carefully
the coverage provided by decorators and shipping companies to determine
if additional coverage is necessary.) Any additional security must
be arranged by the Exhibitor at his own expense, directly from the
facility.
4. CANCELLATION AND REDUCTION POLICY
Any cancellations or changes
MUST BE IN WRITING and received by our office no later than (30)
thirty days prior to THE EVENT'S opening day. Upon written request,
refunds will be made less a $25 handling fee. After the cancellation
date NO REFUNDS will be made and any reduction in booth space is subject
to a $25 penalty for each canceled booth.
5. GENERAL
Exhibitor badges may be picked up by an authorized representative
at the Show Office during move-in. Therefore, please prepare a typed
list of all personnel working in your booth.
6. LIABILITY
Neither the Northern Alaska Aviation Symposium, any
subcontractors, the facility management or their representatives, nor
any member of the above named will be responsible for any injury, loss
or damage that may occur to the exhibitor or the exhibitor's employees
or property from any cause whatsoever. The exhibitor, on signing the
contract, expressly releases the aforementioned from any and all claims
for such loss, damage or injury. The
facility will be locked when the event is over each night and appropriate
security measures will be taken. |
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